National Archives and Records Administration

17-r(Rev. 8-11-03)

ATTENTION

The following documents appearing in FBI files have been reviewed under the provisions of The Freedom of
Information Act (FOIA) (Title 5, United States Code, Section 552); Privacy Act of 1974 (PA).' (Title 5, United States Code,
Section 552a); and/or Litigation.

52''foia/pa

n Litigation

D Executive^ Order Applied

Requester: ^ ^ ■

Subject: ■

Computer or Case Identification Number:

Title of Case: , Section

File ; :

Serials Reviewed: . •

Release Location: *File

Section

This file section has been scanned into the FOIPA Document Processing System (FDPS) prior to National Security
Classification review. Please see the documents located in the FDPS for current classification action, if warranted. Direct
inquires about the FDPS to RIDS Service Request Unit,!

File Number;

Serial(s) Reviewed:

FOIPA Requester;

FOIPA Subject;

FOIPA Computer Number:

File Number:

S er i al ( s) Revi ewed :

b2

Section

L

t4

Section

FOIPA Requester:

FOIPA Subject; ^

FOIPA Computer Number:

File Number: ^ Section

Serial(s) Reviewed: ' . '

FOIPA Requester:

FOIPA Subject:

FOIPA Computer Number:

THIS FORM IS TO BE MAINTAINED AS THE TOP SERIAL OF THE FILE, BUT NOT SERIALIZED,

ATTENTION

DO NOT REMOVE FROM FILE

ANNin BY

BATE. ‘'d(^ ■ -

EAST SERIAI.:: 7^7^

emorandum

4/5/82

Assistant Director
Records Managem ent/

)ivi^^OT

|Subje c!? FBI . OFFICE^QP-^ ERaPlJNELJaMIA aElimN ( 0PM ) , ^ J/

T NATIONAL ARCHIVES AND RECORDS SERVICEffMfiS)^

INVESTIGATIiaE RECORDS OF OEM; /

SL^S^of^E®“'*§E^R^^^ AND TERRORISM _

FBX W/n task GRolxP Ta DCf^KviifUE (TR^ONlAi

- Exec AlNXdm.T

Exae AD Inv.

Exec AD LES_
Asst. Dir.:

Adtn. Servs.

Crim. Inv. 1

Ident.

Intend

Laborotory

Legal Coun.

Plan. & Insp. _

.Ree. Mgnt. ^

Tech. Servs. _

Training l_

Off. of Cong.

& Public Affs..
Telephone Rm._
Director's Sec'y

rrwE^Ti <3 ATI

Re, 'in P.''Finzel'°’ni§inor’ahdum tc/Mr. Cb^lwell dated
11/2/81 captioned "Testimony Before the ^enateASubcommittee
on. _Securit^ar^_ Terror,!^ on 10/5/81 ConcerningNpersonnel
Tives^ag^ive^ Records of the Office of Personnel Management
(0PM).” (Copy attached for reference.)

PURPOSE : To advise details of a request from the Director,

Office of Personnel Management (0PM) that the FBI
participate in an OPM/National Archives and Records Service
(NARS ) task group. i

OP

P. Finzel memorandum to

3M

a Mr . Cb(lwe]
CA^ ^enateASul:
oncerningV€

RECOMMENDATION:

For informatidrL.

APPROVED: vv^

Adm. Servs..

Criin. Inv.

Director n

Laboratory^

Legal Coun.
Ot'i . Of Gena

Exec, AD-lnv.

DETAILS t Referenced meife^^dB?ti-i?ep(!?H!:e d d e ta i^%'’-"g) £ ' FBI, QP M
arid NARS testimony before the Subcommittee on
Security and Terrorism of the Senate Judiciary Committee.

The Subcommittee on Security and Terrorism was. interested in
ascertaining whether information appearing in 0PM
investigative files related to loyalty investigations, which
were authorized by NARS for destruction, was duplicated in
FBI files.

Enclosure
1 - Mr. Colwell
1 - Mr. Miiitz
1 - Mr. Monroe

1 - Mr. O'Malley

2 - Mr. Young (Attn:

(Attn:

1 - AD, RMD
1 - Mr. Scherrer
1 - Mr. Dudney—-.

^ws = evp

Apr 1 9 igp9 M

m

PE-101

APR 5 1382

,Memo‘ranc3um AD, RMD, to Mr. Col.well ,

RE: FBT, OFFIGE OF PERSONNEL MANAGEMENT (OPM),-.

NATIONAL ARCHIVES AND RECORDS' SERVICE. (NARS)

■ TASK GROUP TO EXAMINE PERSONNEL
INVESTIGATIVE RECORDS OF OPM;

SENATE, SUBCOMMITTEE ON SECURITY AND TERRORISM

By letter dated 3/19/82, Dr. Donald J. Devine,
Director of OPM, requested that the: FBI participate in an
OPM/NARS task group with -the purpose. of verifying that
information relating to: loyalty investigations contained in a
sampling of OPM investigative files for which destruction- has
been authorized by NARS is duplicated in FBI files. FBI
participation in the task group will be limited to this
verification. A random sampling of -1,000 OPM , investigative " .
files has been selected. Cost data for FBI jparticipatioh _
will be accumulated.

By letter dated 4/7/82, the Director informed Dr.
Devine of the FBI *s participation in the OPM/NARS task group.
By letter dated 4/5/82 from the Assistant Director,. Records
Management Division to the Assistant Attorney General for
Administration, the latter was informed of the, FBI's - .
assistance to the OPM/NARS task group. ;

A separate 66 file has been opened' under the above
caption to facilitate administrative control.

-2r-

. .-p • '

?sr. Colvell

11 / 2/81

R.P. Flnscl

TCSTI>i0^n' KBFORE Tim SE?^ATE SUSCCflMITTEE
OH SECUKITY AfiV TERkORISM ON 10/5/Sl COKCilUMHG
i'l:RSOK?i.EL IHVLSTIGAIIVE EECORIiS OF TiiE OFFICE ,

OF FERSOKNEL 5 ;A>:AGE?tEKT (0PM) . ■

R«: ^icfeorandue P.5. Young to Wr. Finsel dated

S/lS/Sl, ceFiioftcd -'PendlriR iiearing on FBI’s Record Ocstructioa
end Eetentioft Pleit,-'

PimPOSE :

^ . To record 0PM, Ketiossl Archives and FBI testimony

before the Subcommittee on Security ssd Terrorisia of the Senate
Judiciary Co£^ittee.

SYliOPSISi

Ofi 18/5/SX the Sub cojamit tee on Secority and Terrorism
of the Senate Juaici&ry Cdmalttee held s brief hesrlug on the
Katicnal Archives’ |?roj;-osal to destroy approximately 2,000,380
files contaiiilng: OPK/Civil Service personriCl Investigations
conducted from i02S>1059. The Ccr^isittee suets to determine
whether the records had historic or future internal security
valuer Witnesses from Archives, 01’^ and the FBI testified.
Future contact &nd/or questions from the Costmitteo can be
anticipated.

H’^C Ci^4ESD A TlOU : •

*" ' ^ohe. For inforisatloa.

RPFrtdp (9)

I - J4r . CelwfrU
1 - Nr. Hintz
1 - Mr. ilocroe

1 - Kr. O’Malley

2 - ftr. Young [

(1 -
'

l , vj > Mr , tt&zci
Hr, Scherrer

kib

COKTIHUFS • OVER

Mcnioraniiuw E.P. Finzel to Wr. Celvell

Rii; TiOSTIFrO/AVSKFORn THE SEMTE SUt'COHiSITTEE

OH SECUiaTY A:<& TEIIRORISM ok 10/S/gl COKGiRKIHC
PERSONNEL IN\'ESTIGATIVE RECORDS OF TliE OFFICE
OF PEi^GN;^£L J^IAKAGEHEHT (OPH)

' On S/17/51 Joel Liakor, Counsel, SubcoKKittec on Security

and Terrorisw, U. S. Senate Judiciary CoKP.ittoe, renuested FBI,

Op}J and the National Archives representatives to testify on
16/5/51 TSfi&Tdln^ GoversRi^ent jslaws to destroy or maintain certaia
existing OF14 Government persorjael records. The ComiElttce’s
interest is in files that sight include allegations end investi-
gations of ”subversi\'e'* activities or failure to comply with
foraer ioyslty oath retiulvcEients. The Coivi:rattce wishes to deter-
Eiae whether or not these records, categorised as iKternal
security files, have either iilstorical value or intrinsic value
ia teres of ciirrent or future internal security efforts.

Sr. fiobert M. Ffareer, Archivist of the U. S.,
prosented testiaony on the disposition of the former Civil
Service Coigaission personnel security investlgstivo files
Indicating his Service’s interest in the disposal of
appreximately 20,600 cubic feet of files coveriag the years
162S-19S0, and presently stored at the Kational Records.

Center in Suitlaad, Maryland. Disposal of these records
had been suspended in 197S at the request of the Senate
Judiciary Coimittce, Dr, Warner advised the records possessed
insufficient historical value tio warrant thoir permanent
retention by the Archives and disposal vsouli persit the transfer
of other agency records, cow stored at such higher cost, to
the }?aticn.al Records Center,

The files contain investigative information regarding
an individual's clxaractor, conduct, end behavior in the com^nlty
where he or she lived, and were compiled in order to permit the
determination of suitability and fitness for employment with, the
Fodersl Government, the Ooveraiaiost of the District of Columbia,
or international organisations. Investigations also covered
access and security clearances, evaluations of qualifications,
loyalty to the United States, and evaluations of qualifications .
and suitability for perforRaRce of contractual services for the
Federal Governseat.

In preparation for this hearing, eersbers of the Archives
staffi reexamined portions of these files, looking sp^eciflcally
for cases irivolving loyalty or other significant nsatters. The
vast majority of the cases they exaiiined, hovevsr, documented ,
routine investigations of various persons seeking enployoent

2

!'!et'orandua U.P* Finzcl to Mr. Colwell

iLt: TESTDiO>nf BEFORE THE SEi^’ATE SUBCOl-^J^ITTEE

OS SECURITY AND TERRORISM OS iO/S/81 COSCERKISC
PERSGKSEL INVESTIGATIVE RECORDS OF TiiE OFFICE
OF PERSO^TiEL J«AKACE>5ENT (CPH)

■ S ■ ‘ '

or employed by the Federal GoYemKcnt between 1S2S and ISSP,
to deterjfelre suitability for Fedtral etaployiaent or violation

to deterjfelre suitability for Fedtral etaployiaent or violations
of Civil Service laws or rules and regulations. The data in
these files consisted yri&arily, of basic "ccaytion knowledge*’
inforaation about these individuals , such as nane, address, and
date of birth. '

Two factors bear on the original appraisal - that
(1) the personnel security p rogram was adequately dccuacrited in
the CoKJaission’s a*i»iiB.istrntltve~Tecords and (2) a rsore coapact
collection of ccHparablc case files docuneating the Ecrc sub-
staativo investigations was aialntaiued by the FBI. Additionally:

(*) the records are arranged In a sesniter that docs not
pereit easy identification or segregation of case files with
potential research vslue;

(b) screening the entire collection for the significant
case files would iEpose an intolerable, burdan on the 0?’-i and. KARS
(especially ia these tines of fiscal restraint), and

(c) access to the files would be restricted for 7S years
under KAHS General Restrictions which are based on the Freedoa
of lafonsatioa Act (as amended) and the Privacy Act.

In light of these circtmstances. Dr. Warner believed
that the files, as a group, do not warrant peraaaent retettion.

The second witness, Joseph Enatik, Chief of the
Investigations Bvaluatlons Branch of 0PM* agreed with the
reconsendatlon and testiw.ony of Dr. Warner and added that
the &^aterial coriSisted of no organ! tat ioaal files but of
individual piorscnnel files and that since. 1$3S all inforca-
tion 0PM developed indicating a possible question of loyalty
has been referred to the FBI.

Following the aforeisentioned testlKcay, Assistant
Director Robert P. Fintel, KMD, was asked how nany of the
2 t&illioA 0PM files had, in fact, been referred to the FBI.

Me replied that he had no vay of knewing and could not attest
to the accuracy of Mr. Rnatik*s statesient, although he had
no reason to doubt its veracity. In response to further ques-
tions he indicated that aay information referred to the FBI
by OFH would bo present in FBlHQ’s 6 1/2 million file holdings .
as no destruction prograis had yet been approved or ioplesented.

. ■ - 3 - •

s ®

r.

]>cr;oran'.IuE R.P. Flrzel to ?’r. Colvell

RE: TESTIMONY B2P0RE TliF: S2?;ATE SUBCO'^SinTnE .

ON SECURITY AND TERRORISM OK IC/S/Sl CONCERNING
PERSONNEL imSTlOATIVE RECORDS OF THE OFFICE
OF PERSONNEL HAHAGEMENT (0PM)

Hr. Finzcl ves then ssLcd If the FBI fecre requested
to {-srticipatc in a scientific sarsplinf of the files noK stored
at Sultland, vculd the Bureau be rccev-tlve, Ne replied tliot
the General Accounting Office or Archives sipht be isorc suited
to properly conduct a saaiplinf and vas unaware of any past
lisc of the FfsI’s resources in this J^aniicr.

The last vitacss, Mr. Francis J. McMa^ara of the
lisle Foundation, stressed the value of retaining loyal ty- security
investigative records.

Mr. Lisker, Counsel , thanked all participants and
indicated that he vould be contacting the agencies on this issue
1« the future, .

4

April 7, 1982

Dr. Donald, .jJ^evine CrOVERMlIMf

^Di rec tor

’^QL££i..c.e-0.f.,R&r,sjQimel..- M . an. a g.ement
Woo' e' Street", N .;w. " ' " ' " '

Washingtoiif'^D'*. C. 20415

Dear Dr. De^^^ ^Qp/i^ T^SM 6-^0 Uf mcL

Reference" IS made to your letter dated March 19, 1982,
in which you requested that the FBI participate with the Office
of Personnel Management and the National Archives and Records
Service in a task group to examine certain Office of Personnel
Management files which are being considered for destruction.

I have instructed the Records Management Division to
assist the task group. Per your request. Special Agent Robert W.

Scherrer, Section Chief, Records Systems Section, Records
Management Division, will contact Assistant Director for
Personnel Investigations Peter Garcia to discuss arrangements.

The Assistant Attorney General for Administration has been
advised of the FBI's participation in the task group.

Please do not hesitate to call upon me for any
additional assistance in this matter.

Sincerely yours,

\fVilliam H. Webster '

william H. Webster
Director

— ■ .NiOfRB ; In response to Dr. Devine's letter, which was received

by t'he Director's office on 3/30/82. By memorandum AD, RMD, to
^ the. Assistant Attorney General for Administration dated 4/5/82,

' Is the Department was advised of the FBI's participation in the ^
' ^ 0^/NARS task group. See Assistant Director, Records Managementv

; ' Division memorandum to Mr. Colwell dated 4/5/82, captioned "FBI 1

j Gffjice of Personnel Management (0PM), National Archives and
^ Records Service (NARS ) Task Group to Examine Personnel
I Inv'estigative Records of 0PM; Senate Subcommittee on Security and

T&K^or ism, " for additional background. / an

- Mr. Colwell

- Mr. Mintz

- Mr. Revell

- Mr. Young (Attn:

- AD, RMD

- Mr. Scherrerjf.B |

- Mr. Andrews

- Mr. Dean •'

- Mr. Dudney
LWS:evm (12)

MAIL ROOM □

10 ',1' . i<

Ir. McNally)
.^AFPROyEDSS

s,5s&

Ekbo. /-.D-inv.

Exeo.Al>L^_

to

Adm. Servs._

CriiTf. Jnv. .

feiteH.

Laboratory^

Oil c1‘ Ckna

Tech.

^ V

Memorandum

H

To ; Assistant Director

^cords Management Division

From :

R. W. Scherrer

OFFICE OF PERSONNEL MANAGEMENT (0PM),

National archives and records _.SER yi.CE- (nars) '

TASK GROUP TO EXAMINE PERSONNEL
INVESTIGATIVE RECORDS OF 0PM;

SENATE SUBCOMMITTEE ON SECURITY AND TERRORISM

Date 4/12/82

Exaic Ad^Adm. __

Exec AD Inv,

Exec AD ijj :

A»»t.

Adm. Serve.

CrlfH. Inv.

Ident.

Intell.

Loborotory

Legal Coun.

Plan. & Inep.

Rec. Mgnt..

Tech. Serve.

Troining

OH. of Cong.

& Public Affs.

.Telephone Rm.

Director's Sec*y _

PURPOSE:

group.

To detail FBI participation in captioned task

RECOMMENDATION:

For information.

APPROVED:

Adm.Sem

Inv.

Laboratory—

Le~r;! Coun.

DETAILS:

Exec.AD-LES

Training _

Assistant Director, Records Management Division,
memorandum to Mr. Colwell dated 4/5/82, under the above
caption, provided details of limited FBI participation in the
above-captioned task group.

I eet inc
and^

was held

On 4/5/82. a rnppt ina was held at FBIHO. wh i ch wa.c!

attended by I |and of NARS .

nrepYesentea UPM. - 'l represented the
'ReeOYdS Management Division (RMD). it was' agreed that an
appropriate statistical form should be designed for the use
of the task group to gather information from old Civil
Service Commission (CSC) files stored at the Washington
National Records Center (WNRC) at Suitland, Maryland, which
would be used to review corresponding FBIHQ files. It was

66-1^273 \

1 - Mr. Colwell , f

1 - Mr. Mintz ■ — ^ 1 «

1 - Mr. Monroe (Attn:

1 - Mr. Young (Attn:

1 - AD, RMD I ^ 1 • ' ^

1 - Mr. Scherrer \

- Mr. Dudney
''K - Ms. Glock /

APR 13 1982

> 1 ^

Memorandum R. W. Scherrer to AD, RMD .

RE: FBI, OFFICE OF PERSONNEL MANAGEMENT (OPM),

NATIONAL ARCHIVES AND; RECORDS SERVICE (NARS)
TASK GROUP TO EXAMINE PERSONNEL
aNVESTIGATIVE RECORDS OF OPM; '

SENATE SUBCOMMITTEE ON SECURITY AND TERRORISM

resolved that representatives of NARS, OPM and the FBI would
meet at the.WNRC in Suitland on 4/7/82, to review a limited
number of old CSC files and develop an appropriate
statistical form. The total old CSC file population stored
at the WNRC, which will be included in the task group's
review, is limited to "fat files" stored in 935 boxes. While
no exact figure of investigative files could be etablished,
it is estimated that approximately 900 files will be
involved. It was noted that the files under consideration
are set up in alpha betical order and run thro ugh 1959.

On 4/7/82, Archives

Specialist, Records Management Division, reported to the
WNRC and participated in a limited review of old CSC files

stored at that facility. |

from OPM; I | or NARS

also participated. A proposed statistical form was devised
by the FBI, OPM and NARS representatives. NARS
representatives advised that a reappraisal of the old CSC
files would be conducted by NARS. The NARS reappraisal will
enploy a statistical survey similar to that utilized by NARS
in appraising FBI records. It was resolved that a meeting
would be held at FBIHQ on 4/12/82 to finalize the format of
the statistical form and formalize plans for future action by
the task group.

attended by

~| of NARS an d I
b f OPM. I

and I represented kmu. Final moditications to tne
statistical form were made and it was agreed that Senatpr
Denton's staff would be consulted in order to make them aware
of the plans of the task group. It was agreed that a
tentative meeting with Senator Denton's staff would be
scheduled for 4/19/82, prior to the task group commencing the
actual review of old CSC and FBIHQ files. After consultation
with Senator Deiiton's staff, a meeting was scheduled at FBIHQ
on 4/19/82, at 9:00 a.m. , which wi 1 1 he attended hv meniherFi

of the F BI/OPM/NARS task group with!

representing Senator Denton's staff. A

f representative of the Office of Congressional and Public
Affairs has also been invited to attend.

- 2 -

" 'V . United States

Office of
Personnel Management

Honorable William H. Webster
Director

Federal Bvireau of Investigation
,U;S. Department of Justice
^^If^hington, D.C. 20535

iDear iTuEge Websteir:~~

Washington, D.C. ^15

In Reply Refer To:

Mar i 9 1^2

fymp.

Exac AD Adm. .
^•c AD lnv.»

AD LES_
As3f.V.Dlr.:

I '.Enclosed is a copy of - a letter that I- have sent .to. Senator Denton
; regarding OEM’s, personnel -security investigative files .kept' at the
Iwashington National' Records Center.

3 My staff has been in contact with* Bob Scherrer regarding thi.s project,

Si J!;} j..- : .

SJ l and ! am asking for your participation in. a task group to-, conduct the
^ j joint review referred to iji, my letter. . Please . contact ' Peter Garcia,

i Assistant Director, for Personnel Ihvest^ationa to. discuss, .the. arrange-
^ i ments, for this reviiew. He can be' reached at 632-6181. .

Thank you for your assistance.

^■-pcLolip::

Enclosure ’

Sincerely i

Donald J. ■.Devine
Director ^

/ 9 ^

1.0 liPR 15- 1982

//

CON 114-24-3
•'.January 19B0

^ Office of
Personnel Management

' WasHingt on , D :C . 2041 5 ^

Honorable JereQiah Denton
Ghairman , Subcpmniittee -
^ on Security and Terrorism
^Committee on the Judiciary
United States Senate /
Hashingtoni D.C* 20510.

mar I 9 1982

Dear Senator Denton: - v : V ' V

In a hearing that was/ held before the Senate Subcommittee on Security ■
and Terrorism concerning Government Files : Retention or Destruction ? »

!lr. Joseph Knazik, Chief of the Investigations • evaluation Division , v
asked 0PH*9 position on' the disposal or retention of approximately two
million personnel security investigative files, .These files occupy
20,000 cubic feet/at the Washington National Records Center, ‘ The -
Archivist of the United States has requested immediate disposal,

These f lies , concerning investigations conducted between 1928 and 1959, :
were originally scheduled for disposal after 30 years; under the provisions
of a previous disposal schedule. , This vms later reduced to 20 -years
/subsequently ^;to/l5 years ,>V-; " ■' . : ^ ■

I believe these files must be safeguarded > pending a joint review by "
the Senate Subcommittee, the National Archives and Records Service,, the v
Federal Bureau of Investigation, and 0PM as to whether or not they, contain
Information critical to national security, : ^ / / / -

In order to determine OPM’s -position on the disposition of these files ,
a number of questions need to be examined and .answered. We had considered
a raodom sample of all files, We concluded , however, that the .information
so generated would not give us enough evidence to be responsive to your
concern about whether these files need to .be retained, A sample of all .
files would yield so few security cases, that generalizations to retain 2
or not retain would be meaningless, ;

ENCLOSUf'':

. CON 114-25-1
January 1980

Honorable -Jereai ah Deaton

He have decided to focus our study ; so that a decision cah be ma^ once.;; ‘
the evidence' is ia*. The ■'^ovet;bl^ed"_ files' contain * a' a^ery .high level' of -
loyalty cases.* ' Therefore, 'OPPl’s Off ice .of Personnei Investigations, '
v?lll ciake a statistical survey . of 1,000 cases froai those .stored in the .
/'oversi^Gd'V file area* The. task force will inventory the security cases
there'; and then deteriiiihe whether tiiia rnatefial' is duplicative of that
Taaiiitained by the Federal Bureau of Investigatioa* ^ If all, or a very high
percentage of the sacur icy cases we. inventory also are held by thO/FBX,
iayould see little' need to ratain the files* If /there are a significant
.mmber of cases not kept by the FBI , We will . need to ' ijivestigate; further ,
and seriously consider retaining sovae or ail of those files* ' ;

I ‘ei^pect’ a' report' bn 'this is tudy ' b’/ hay- 17’,'. 1932* I will plan, .to 'discuss' •'
the; results with you soon thereafter.

; ; W.. : . :7 3 y ■■Sincerely, - v .. y,

Donald J. Devine
:Directof ■ '

SI

V -

mf

United States

Office of

Washington, D.C. 20415

In Reply Refer To;

Your Reference:

Dr* Robert M. Warner '

Archivist of the United States
National Archives 6 Records Service (N)
General Services Administration
Washington, D*C* 20408

19

Dear Dr. Warner: .

Enclosed is a copy of a letter that I have sent to Senator Denton
regarding OPM^s personnel security investigative files kept at the
Washington National Records Center.

My staff has been in contact with

regarding this pjc^ject,,...

and since the files are maintained by the National Archives and Records
Service, I am requesting that you designate someone from your staff to
participate in a joint review with: representatives of 0PM. Please
contact Peter Garcia, Assistant Director for Personnel Investigations
to discuss the arrangements for this review. He can be reached at
632-6181.

Thank you for your assistance.

Sincerely,

Donald J. Devine
Director

b6
■ b7C

Enclosure

■: ENCLOSUP',

CON 114-24-3
Janua^ I98p

Kev^in D. Rooney

Assistant Attorney General for Administration

Assistant Director
Records Management Division

DISPOSITION OP

OFFICE OF PERSONNEL MANAGEMENT
PERSONNEL INVESTIGATIVE RECORDS

April 5, 1982

JFSi'ESiAL

Attached are copies of self-explanatory letters, dated
March 19, 1982, to Director Webster; Senator Jeremiah Denton;
and Dr. Robert M. Warner, the Archivist of the United States,
from Dr. Donald J. Devine, Director of the Office of Personnel
Management (0PM). In his letter to Director Webster, Dr. Devine
requested the participation of the FBI in an OPM/National
Archives and Records Service (NARS) task group. The purpose of
the OPM/NARS task group is detailed in Dr. Devine's letter to
Senator Denton. . '

For your ihf^rji&tion, the FBI Records Management
Division will assist the/ OPM/NARS ta sk group . FBI participation
will be limited to verif51!ng~t’Har’ informatiSn contained in
selected 0PM loyalty- files under considerati.on for destruct ioFrr —
is contained in FBI Headquarters files.

Enclosures (3)

1 - Office of Legislative Affairs Enclosures (3)

1 - Justice Ma nagement Divison - Enclosures (3)

Attention; I |

Room 1004-A Todd Building

NOTE: The Assistant Attorney General for Administration is

being advised of limited FBI participation in an OPM/NARS task
group. See letter from Dr. Donald J. Devine, Director of 0PM,
to the Director dated 3/19/82, and Assistant Director, Records
Ma nagement.^ivision memorandum to Mr. Colwell, dated 4/5/82,
-gaptione(C ^BI . Office of Person nel Managemen t ffOPMT'^ National
Archives and Records Ser vice /(N^Sj|^ask Grow*^to Ex^ii^ ”
Personnel Investigative. Records of 0PM; Senate" SubcoimiT^ on
gi^'curity and Terrorism," for additional information.

I'i- Mr. Colwell ■- 1

:. Young (Attn:
:. Revell
:. Mintz
3, RMD

:. Scherrer k*
c. Andrews
:. Dean

:. -Dudney , .if

/m"(l3') ^

/f

73-5

Adm.Servs..
Crim. Inv.

Uboratory^,^
ComD, ^
OU. of Cono^

Teoh.

t o APR 16 M

MAIL ROOM

April 22 , 1982

'IEDERAI GOVlRNMEtiT

0 '

National Archives and Re cord s Se r v i ce
Washington, D. C. 20408

Dear

This is to certify that the following Federal Bureau of
Investigation einployees hold Top Sgcret security clearances:

Kaffie

Date of Birth

SSAN

The above-listed. Federal Bureau of Investigation
ejnployess be working with the Office of Personnel

Hanaae7rient /%ational Af-chives and Records Service Task Group at ^
the Washington National Record^lbenter in ^itland, Maryland.

Sincerely,

Program Manager

Federal Bureau of Investigation

Ejtac AD (nv

Exec" A0;Adfti.

Exec. AD LES

Asst. Dir.:

Adm. Servs

Crim. Inv.

Ident.

Intell. ■ -

Laboratory

Legal Coun.

Plan.,dl Insp.

Rec. Mgnt.

Tech. Servs.

Troining _ '

Public Alls. OH. _

Telephone Rm. :

Director's Sec'y _

66-19273
1"- .AD, RMD ,

1 - Mr . Dean
1 - Mr. Scherrer
1 - Mr . Dudney-- —
1 -|

RWS :evm ^

•-v’; ^

APPROVED:

fxec. AD-LES

Adm. Servs. _
Cri/.'jJnv,

Inspection

intell.

Laboratory

Loq£} Coun,

Ot'f of Ccn0,

Rco Ur;,:l
Tccii, 0a:yz~T
Training

[f® MAY Q 1902

MAIL ROOMV

Memorandum, 0

/ Mr. Monroe

R. W. Scherrer^^A^

6/3/82

Subject :^FB1 . OFFICE OF PERSONNEL. MANAGEMENT (0PM).

NATIONAL ARCHIVES AND RECORDS, SE RVICE, ( NARS )
TASK* GROW' TO EXAMIN’£ PERSONNEL -
INVESTIGATIVE RECORDS OF 0PM;

SENATE SUBCOMMITTEE ON SECURITY AND TERRORISM

PURPOSE: The purpose of this memoranduin is to reporlNfeh^aft data

sheets related to .captioned examination have been
completed and returned to NARS personnel.

Exoc AD Adm.

Exec AD Inv,

Exec AD LES

Asst. Dir.:

Adm. Serve.

Crim.

Ident. — - • ^
■■..II.

, Laboratory

Legaf Coun.

Plan. & Insp.

Rec. Mgnt.

Tech. Servs.

Training

Off. of Cong.

& Public Affs.

Telephone Rm.

Director's Sec'y _

RECOMMENDATION ; None . "Far -inf orm^t ion

APPROVED: Aom. Servs

Directcf
Exec. AD-AcJ:n.

Ejec.AD-Inv.
Exec. AD“l£S

Adm. Servs..
Crlm. Inv,

ldent.__

Inspection,,,
tntefl. :

Laboratory^^
Legal Coun. _
Oft. of Cong.

& Public Affa
Rec. Mgnt, S:
Tech. Serve, „
-Training

DETAILS ; My memorandum to Assistant Director p Records Management

Divisionp dated 4/12/82, detailed FBI participation in
captioned project and noted that on 4/12/82, representatives from
0PM, NARS,' and the FBI completed modifications to the data sheets
to be used for the comparison of old Civil Service Commission
(CSC) files stored in the Washington National Records Center,
Suitland, Maryland, with similar records maintained by the FBI.

On 4/23/82 and 5/10-17/82, FBI support personnel assisted
representatives from NARS and 0PM in completing 1,371 data sheets
at the records center. The data sheets were subsequently
forwarded to FBIHQ for a searching and file review process to note
the existence of FBI reports, CSC reports or correspondence,
loyalty board transcripts and the date ^ of the last relevant
communication in file. Personnel assigned to the Name Searching
and File Review subunits completed thisi phase of the project.

I \

On 6/3/82,' the completed data fheets were returned to
NARS for their final analysis. Costs coilputed for the ^
totaled $4,262.16.

66-19273 ^

1 - Mr. Monroe g JUN i-

1 - Mr. Scherrer

1 - Mr .

Donaldson

Dudney

CMGtevm (6)

Subiect ^BI . OFFICE OF PERSONNEL M ANAGEMENT (OPM) ,

NATIONAL ARCHIVES ..AHa^EE CSRDS SER VICE (NARS)
TASK GROOP -TO .. EX3MIJp:^P,EjR^,ira
INVES TIG ATiVE RECORDS OF OPM T'^
SENlfflETSOSSOMMIT '5N"^ECbRITY AND TERRORISM

& Public Affs._

Telephone Rm.

Director's Sec’y .

PURPOSE:

The purpose of this memorandum is to provide a copy
of OPM letter to Senator Denton, Chairman of captioned Sub-
committee, for record purposes.

RECOMMENDATION:

None. For information.

DETAILS:

Msr\.

C- 'n' . inv .

. ______

Laboratory.

Court. _

or of Ccr<0.

; "-’.jl-Lo Atfo
r.rr.,..

7 .;ch.

Training

My memoranda, dated 4/12/82 and 6/3/82, captioned
as above, provided details concerning a review of old Civil
Service Commission (CSC) files stored in the Washington National
Records Center facility in Suitland, MD, by representatives
of OPM, NARS, and the FBI. Through the employment of a data
sheet developed by the agency representatives, 1,360 CSC files
were reviewed and data elements were compared through the
review of the corresponding FBI files. The project was com-
pleted on 6/3/82 and all data sheets were returned to NARS for
analysis. During a subsequent meeting. of agency representa-
tives at FBIHQ on 6/15/82, NARS concluded that the voluminous!
or "oversized" files were permanent and should be retained.

Q

12

Q

r ’i

X

b6

b7C

Enclosure

66-19273

1 - Mr . Monroe (Admin.)
1 - Mr . Scherrer
1 - Mr . Dudnev

1 - I ~l

-/MZIzS

I®

CMG:ve(5)

pc

FBI/DOJ

i-D

• ' #

Memorandum R. W. Scherrer to Mr. Monroe

RE: FBI, ‘‘OFFICE OF PERSONNEL MANAGEMENT (0PM),

NATIONAL ARCHIVES AND RECORDS SERVICE (NARS)
TASK GROUP TO EXAMINE PERSONNEL
INVESTIGATIVE RECORDS OF 0PM;

SENATE SUBCOMMITTEE ON SECURITY AND TERRORISM

On 10/26/82,

0PM, provided me with a

copy of a letter, dated 10/25/82, directed to Senator

b6

b7C

Jeramiah Denton, Chairman, Subcommittee on Security and ^

Terrorism, from Donald J. Devine, Director, 0PM, which offered

alternatives on the disposition of the CSC files. A copy
of the letter is attached.

2

*■"> ' - ■ V

*rv

■ ■ '■

\

• r

rs

f

1

i

1

# .

-J

Bonorable Jereaiah Oantea j 2

Since these files are the bos t sensitive and. t^y show that the FBI received
all of the relevant laforsation la over 99 percent of the eases, Z believe
' It is safe to conclude that a slsdlar situation exists in the other files*

I now see two possible altemat ives t destroy ail of these files since tbe
FBI should be assuned to have the inf oraatlon, | or destroy all but the "over-
sised" files* the latter tsice relatively little space and could be retained
indefinitely* |

I

I

niere is no question that the 20,000 coble feet of files, and the other files
which are outside of our 15 year retention period, costs the CovernTsent a
good deal of aoney* There is the qiwstlon of Aether the retention of soaie
or all of the files is worth the cost* |

I

1

1 would like to aeet with you, and whatever members of your staff you believe
^propriate, to discuss the final disposition Of these files*

Bonald J* 'l>evlne
Director i

I

I

FEDERAL BUREAU OF INVESTIGATION
FOIPA

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